Prepared in accordance with Section 51 of the Promotion of Access to Information Act, 2 of 2000 (“PAIA”) and Sections 17 and 56 of the Protection of Personal Information Act, 4 of 2013 (“POPIA”)
1. INTRODUCTION
This manual is published in accordance with the Promotion of Access to Information Act (PAIA) and the Protection of Personal Information Act (POPIA). It provides information to enable requesters to obtain records from Kukhanye Buchule Services, and outlines how the company handles personal information.
2. CONTACT DETAILS
Information Officer:
Name: Somila Manqupu
Position: General Manager
Email: info@kukhanyebuchule.co.za
Telephone: 043 732 1055 / 072 412 6770
Street Address: 29 Burnett Street, Gonubie, East London
Postal Address: 42 Saffery Street, Humansdorp, 6300
Note: Kukhanye Buchule Services has no appointed Deputy Information Officers at this time.
3. THE PAIA GUIDE
The Information Regulator has published a guide in terms of section 10 of PAIA. The guide is intended to assist individuals in understanding how to exercise their rights under PAIA and POPIA.
The guide is available in all South African official languages and can be accessed via:
Information Regulator South Africa
JD House, 27 Stiemens Street, Braamfontein, Johannesburg
Tel: 010 023 5200
Email: inforeg@justice.gov.za
Website: https://www.justice.gov.za/inforeg/
4. NOTICE OF AUTOMATICALLY AVAILABLE RECORDS
The following records are available from Kukhanye Buchule Services without a formal PAIA request:
– Company profile
5. RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION
Kukhanye Buchule Services complies with and holds records in accordance with the following legislation (among others):
– Protection of Personal Information Act, 4 of 2013 (POPIA)
– Companies Act, 71 of 2008
– Basic Conditions of Employment Act, 75 of 1997
– Labour Relations Act, 66 of 1995
– Employment Equity Act, 55 of 1998
6. SUBJECTS AND CATEGORIES OF RECORDS HELD
Subject: Company Information | Categories: Registration documents, Shareholder info, MOI
Subject: Financial Records | Categories: Invoices, Tax records, Bank statements, Payroll
Subject: Human Resources | Categories: Employee files, Contracts, Leave, CIPC compliance
Subject: Marketing & Branding | Categories: Campaign records, Social media content, Branding materials
Subject: Clients & Suppliers | Categories: Contracts, Invoices, Service agreements
Subject: Legal & Compliance | Categories: Licenses, Regulatory submissions, Insurance policies
Subject: Health & Safety | Categories: Risk assessments, Incident reports (if applicable)
7. PURPOSE FOR PROCESSING PERSONAL INFORMATION
Kukhanye Buchule Services processes personal information for the following purposes:
– Staff recruitment, HR management, payroll
– Supplier and client communication
– Marketing and promotional communications
– Legal compliance
– Service delivery and project management
8. RECIPIENTS OF PERSONAL INFORMATION
Personal information may be disclosed to:
– SARS and other government authorities
– Auditors, accountants, and legal advisors
– Contractors and service providers (under confidentiality obligations)
9. TRANSBORDER FLOWS OF PERSONAL INFORMATION
Kukhanye Buchule Services does not engage in cross-border data transfers. All personal information is stored and processed within South Africa.
10. NOTICE OF AUTOMATICALLY AVAILABLE CATEGORIES OF RECORDS
The following categories of records are publicly and automatically available:
– Company profile
– General service descriptions
– Non-confidential policy documents (on request)
11. PROCEDURE FOR REQUESTING ACCESS TO INFORMATION
Requests for access to information must be made in the prescribed Form 2, available from the Information Regulator or on request from our office.
Requests must be directed to:
Email: info@kukhanybuchule.co.za
Subject Line: ‘PAIA Access Request’
Fees may apply in accordance with PAIA.
12. AVAILABILITY OF THIS MANUAL
This PAIA Manual is available:
– On request by email at info@kukhanyebuchule.co.za
